Countif Multiple Criteria
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METHOD 1: Using COUNTIFS function COUNTIFS function can take multiple criteria as the arguments and counts the cells only when all the criteria are TRUE. We know that bots don't read messages like this, but there are people out there who manually post spam. Microsoft Excel will swallow the formula just fine without an error message, warning or any other indication, assuming you really want to count cells containing the word 'Lemonade' and a leading space. The tutorial explains how to use COUNTIFS and COUNTIF formulas with multiple criteria in Excel based on AND as well as OR logic.
Count unique values based on two criteria If you want to count the unique product that Tom sale in September, the following formula can help you. COUNTIF uses only a single criteria. If you use the COUNTIF function with multiple criteria, split the formula into several pieces and verify each function individually.
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Microsoft Excel provides several functions purposed for counting different kinds of cells, such as blanks or non-blanks, with number, date or text values, containing specific words or character, etc. In this article, we will focus on the Excel COUNTIF function that is purposed for counting cells with the condition you specify. First, we will briefly cover the syntax and general usage, and then I provide a number of examples and warn about possible quirks when using this function with multiple criteria and specific types of cells. In essence, COUNTIF formulas are identical in all Excel versions, so you can use the examples from this tutorial in Excel 2016, 2013, 2010 and 2007. For example, you can write a COUNTIF formula to find out how many cells in your worksheet contain a number greater than or less than the number you specify. Another typical use of COUNTIF in Excel is for counting cells with a specific word or starting with a particular letter s. You put the range in a formula like you usually do in Excel, e. It can be a number, text string, cell reference or expression. And here is the simplest example of Excel COUNTIF function. What you see in the image below is the list of the best tennis players for the last 14 years. Excel COUNTIF function examples As you have just seen, the syntax of the COUNTIF function is very simple. However, it allows for many possible variations of the criteria, including wildcard characters, the values of other cells, and even other Excel functions. This diversity makes the COUNTIF function really powerful and fit for many tasks, as you will see in the examples that follow. COUNTIF formula for text and numbers exact match In fact, we discussed the COUNTIF function that counts text values matching a specified criterion exactly a moment ago. Instead of typing text, you can use a reference to any cell containing that word or words and get absolutely the same results, e. Similarly, COUNTIF formulas work for numbers. COUNTIF formulas with wildcard characters partial match In case your Excel data include several variations of the keyword s you want to count, then you can use a wildcard character to count all the cells containing a certain word, phrase or letters as part of the cell's contents. Suppose, you have a list of tasks assigned to different persons, and you want to know the number of tasks assigned to Danny Brown. If you need to match any single character, enter a question mark? The image below demonstrates the second formula in action: If you are looking for a count of cells that start or end with certain letters and contain the exact number of characters, you use the Excel COUNTIF function with the question mark character? To find the number of cells containing an actual question mark or asterisk, type a tilde ~ before the? Excel COUNTIF for blank and non-blank cells These formula examples demonstrate how you can use the COUNTIF function in Excel to count the number of empty or non-empty cells in a specified range. COUNTIF blank If you want the opposite, i. For more information about counting blanks and not blanks in Excel, see the following tutorials: and. COUNTIF greater than, less than or equal to To count cells with values greater than, less than or equal to the number you specify, you simply add a corresponding operator to the criteria, as shown in the table below. Please pay attention that in COUNTIF formulas, an operator with a number are always enclosed in quotes. You can also use all of the above formulas to count cells based on another cell value, you will just need to replace the number in the criteria with a cell reference. Using Excel COUNTIF function with dates If you want to count cells with dates that are greater than, less than or equal to the date you specify or date in another cell, you proceed in the already familiar way using formulas similar to the ones we discussed a moment ago. All of the above formulas work for dates as well as for numbers. Let me give you just a few examples: Criteria Formula Example Description Count dates equal to the specified date. Count dates greater than or equal to another date. Count dates greater than or equal to a date in another cell, minus x days. Apart from these common usages, you can utilize the COUNTIF function in conjunction with specific Excel Date and Time functions such as TODAY to count cells based on the current date. Criteria Formula Example Count dates equal to the current date. In most cases, you'd use its plural counterpart, the to count cells that match two or more criteria AND logic. However, some tasks can be solved by combining two or more COUNTIF functions in one formula. COUNTIF - COUNTIF to count numbers within a range One of the most common applications of Excel COUNTIF function with 2 criteria is counting numbers within a specific range, i. For example, you can use the following formula to count cells in the range B2:B9 where a value is greater than 5 and less than 15. Supposing, you have a shopping list and you want to find out how many soft drinks are included. In the same manner, you can write a COUNTIF formula with several conditions. Using COUNTIF function to find duplicates and unique values Another possible usage of the COUNTIF function in Excel is for finding duplicates in one column, between two columns, or in a row. If you want to highlight duplicate cells or entire rows containing duplicate entries, you can create conditional formatting rules based on the COUNTIF formulas, as demonstrated in this tutorial -. Count duplicates and unique values in a row If you want to count duplicates or unique values in a certain row rather than a column, use one of the below formulas. These formulas might be helpful, say, to analyze the lottery draw history. If you've tried any of the above formulas on your data and were not able to get them to work or are having a problem with the formula you created, please look through the following 5 most common issues. There is a good chance that you will find the answer or a helpful tip there. COUNTIF on a non-contiguous range of cells Question: How can I use COUNTIF in Excel on a non-contiguous range or a selection of cells? Answer: Excel COUNTIF does not work on non-adjacent ranges, nor does its syntax allow specifying several individual cells as the first parameter. Ampersand and quotes in COUNTIF formulas Question: When do I need to use an ampersand in a COUNTIF formula? Answer: It is probably the trickiest part of the COUNTIF function, which I personally find very confusing. Though if you give it some thought, you'll see the reasoning behind it - an ampersand and quotes are needed to construct a text string for the argument. In most cases an ampersand works just fine, e. COUNTIF for formatted color coded cells Question: How do I count cells by fill or font color rather than by values? Answer: Regrettably, the syntax of the Excel COUNTIF function does not allow using formats as the condition. The only possible way to count or sum cells based on their color is using a macro, or more precisely an Excel User-Defined function. You can find the code working for cells colored manually as well as for conditionally formatted cells in this article -. How can I get it fixed? Answer: Most likely, you have supplied an incorrect range to the formula. Please check out above. Excel COUNTIF formula not working Issue: My COUNTIF formula is not working! What have I done wrong? Answer: If you have written a formula which is seemingly correct but it does not work or produces a wrong result, start by checking the most obvious things such as a range, conditions, cell references, use of ampersand and quotes. Be very careful with using spaces in a COUNTIF formula. When creating one of the formulas for this article I was on the verge of pulling my hair out because the correct formula I knew with certainty it was right! As it turned out, the problem was in a measly space somewhere in between, argh... At first sight, there is nothing wrong about it, except for an extra space after the opening quotation mark. Microsoft Excel will swallow the formula just fine without an error message, warning or any other indication, assuming you really want to count cells containing the word 'Lemonade' and a leading space. If you use the COUNTIF function with multiple criteria, split the formula into several pieces and verify each function individually. And this is all for today. In the next article, we will explore several ways to. Hope to see you next week and thanks for reading! I have training Status in Cell G. I am trying to make a formula that stats If cell B is certain squadron and Cell G is Overdue than put number in Cell K.. Cell k should say 10..? Goal is to have multiple squadrons on one sheet and with current and overdue as training status and then break it down between squadrons on amount of people current and overdue. I am trying to count the number of cells in a column which contain a 6 digit number that starts with 5, and the third and fourth digits of that number are 60 for example, 52601, 53607, etc. Hi, I'm trying to create spreadsheet that calculates student scores. Students get graded as either a 1, 2 or 3 which goes in a column next to their name - pretty standard. What i'm having trouble with is trying to count the number of students who got a grade 2 but who also tick another criteria, which is that they have English as an additional language EAL. I have a column next to their name which simply has a Y in it if English is their additional language. But 'Y' is a text and cannot be coerced to a boolean. Hello, I am trying to count if a student's score is lower than the total points possible. Each column has the score listed in row 4, the category listed in row 3, and, in the case of the first student I am working with, the student's scores in row 5. Each column is a different day, from column D through AT. Right now, I have the following formula, and am getting 0 returned even though the student has partial credit on several assignments. Sample data ----------- K 000112717423 - 000112783422 000112783423 - 000112837322 000112837323 - 000112811822 000112811823 - 000112812322 000112811823 - 000112812322...
Microsoft ® and Microsoft Excel ® are registered trademarks of Microsoft Corporation. I need to count the number of cells with UA from 09-01-2018 and 09-30-2018. This is needed when using more than 2 rows as the criteria as a blank cell is seen as a wildcard character. Advanced Excel functions you must know. There are many times that it become necessary to COUNT cells based on multiple criteria. In essence, COUNTIF formulas are identical in all Excel versions, so you can use the examples from this tutorial in Excel 2016, 2013, 2010 and 2007. You can also enter the criteria directly into the formula.
